Home > Fundraising, Ministry, Relationships, The Church > Raising Financial Support for a Living: The Appointment, The BIG Ask, & Follow-Up Calls

Raising Financial Support for a Living: The Appointment, The BIG Ask, & Follow-Up Calls

Okay, so you’ve gotten the right perspective about support raising & giving, you’ve written your letter (or received a letter), called (or have been called) and now it’s time for what you’ve been building up everything for: The Face-to-Face Meeting. Everything you have done has prepared you for this point. MAKE IT COUNT. This type of dedication is not just for the full-time missionary – students or people raising one-times gifts ought to apply a lot of this, too!

…side note: I feel weird posting these knowing that my supporters are reading it, too! Haha, I hope these posts show you how much we think about you as an individual and how greatly anyone you support desires your partnership!

Appointments= Sell Your Vision

Prepare well. Be professional. Be passionate. Hope this helps you do well with your meeting…

What to Bring:

  1. Presentation: We use a notebook that I made with PowerPoint. If you don’t like the notebook idea, you could use a website, video, or other form of presentation that clearly walks them through the Who, What, When, Where, Why, & How + images.
  2. Give-Away folder: You want to leave them with something! Our folder includes a pledge card with an addressed & stamped envelope, prayer requests, information sheet on Singapore, information sheet on the church we are serving, FAQ sheet, Newsletter, and work schedule. Lastly, we include this Getting to Know You Better sheet that they fill out and we keep for our records. We also use bright folders so that people don’t lose sight of it as easily (the theory is that they will remember us more too!).

This is usually what my Thursday’s before a support weekend look like:

First, I call or text to confirm our appointment. Then, I count how many people/families (not appointments!) we will  be meeting with. It can range from 3 people to 15 people in a given weekend. Then, I use my handy-dandy Target filing folder and see if I have enough of everything. If not, I easily see so and then go print out what I need (Usually, Kaitlyn in the CO office has me covered on all my copies though!!).

Then, I lay everything out like so…I suppose it’d be faster by laying them out on a table and walking around, but I like sitting in the floor (Just vacuum first!). Notice that I stamp the return envelopes for our pledge cards! Take little steps like this to serve them. They are serving you a lot!

And your final project should look something like this…Notice that to make it look more professional I try to keep a color scheme (Blues). I also face any images upward so that it looks nicer.

This is the presentation notebook that we use when we meet with people about Singapore…We include info about our job, our history w/discipleship, info about Singapore, our church, and a partnership page at the end. Keep it so that your presentation alone takes 10-30 minutes to go through.

Helpful Tips:

  • Focus on Individuals. Here’s a helpful article as to why, Churches or Individuals: Which Should You Focus On?
  • Block off 2 hour intervals for meetings (include travel time, etc)
  • Remember names & children
  • Excitement is contagious – people follow passionate people
  • Don’t get discouraged by questions – Inquiry means interest!
  • Sometimes the best answer is “I do not know, but will get back to you on that.”
  • Clearly ask for their commitment to partner with you.
  • Communicate thankfulness often
  • Send them a thank you card in the mail the day after you meet: This increases urgency and shows care.*Keep cards in your car and put it in the mailbox before even going inside your home!

***The Goal of this time, is a clear & confident “ASK”. That is why you are there. Do not leave the appointment until you have done so. ***

Therefore, the flow of conversation should move you to the reason you are there. If not, then transition by thanking them yourself. “Hey, thank you so much for being generous with your time and letting me come and share what God has called me to.” Share your presentation, and ask them something along the lines of (amount individually discerned), “Would you come on my support team with me at $100/month. How does that sound?” Then, shut your lips and wait for them to respond. It is so easy to panic at the silence and rush on to talking about something else. Don’t do that. Give them a moment to process your need and request. Hear what feedback they have for you first and then proceed to show them what they get to take home with them and that you’ll follow up with them in a week.

Scared of asking BIG? I recommend this article Asking BIG: Does it Offend or Affirm?.

The Big Ask & Extras:

  • Communicate your NEED and the DATE you are trusting God to meet! Be VERY clear with this.
  • When they start? ASAP. Have them support sooner than later (especially if you are raising monthly) so that you can build up for raising expenses, tickets, etc.
  • Ask them for referrals.
  • Give them a week to talk it over and pray if they are not sure about an amount by the end of the meeting.
  • Use Speaking opportunities as chances to get contacts, not supporters. (I suggest you have contact cards or a newsletter ready.)
  • Ask churches to come on at 15% of your budget.

***Refer to the first post in this series, https://therealcore.wordpress.com/2012/09/21/raising-financial-support-for-a-living-a-right-perspective/, under “Partnership” and see what commitments we ask of them and what commitments we promise them.

FAQ’s That You Should Know:

  1. What is my money going to pay for?
  2. Is it tax-deductible?
  3. How much do you need monthly?
  4. Is this a biblical method of support raising?
  5. Why are you asking for handout? Why don’t you get paid?
  6. How long is your commitment?
  7. Do you operate under the authority of a church?
  8. How do you differ from other ministries?
  9. If we miss a month of payments, will you have to go without?
  10. How will we keep in touch with you?

PURPOSE of Each Step:

Contact Letter= CALL

Phone Call = APPOINTMENT

Appointment= ASK

Follow-Up Phone Calls = Ask Them for a Decision

*It is your job to Initiate and their job to Respond.*

Do not let more than a week go by after an appointment before following up with a phone call. Ask, ” Has God given you clarity about joining my financial and prayer support team?” Walk through the process of mailing in the pledge card or making a donation online.

  • Do not leave messages, talk to people- keep calling.
  • Call people who have promised support, but haven’t actually pledged it. Simply ask, “Hey, I’ve just noticed that you haven’t pledged what you committed to. Would you like me to help walk you through how to donate online or is there a problem with the amount that we talked about?”

So many details, I know! But each person is worth every single step. After making all of these posts, I’m spotting all the ways that I don’t raise support well – But, at least I’m faithful with it! The final post I want to make for this series is on Support Preservation. Any requests for more posts on this series or future series?

~~~What has your experience in Support Meetings been like? What would you say are the top DO’s and DO NOT’s in a meeting??~~~

Advertisements
  1. October 8, 2012 at 10:39 AM

    Nice post. I was checking continuously this weblog and I’m impressed! Extremely useful information specifically the ultimate phase 🙂 I deal with such information much. I used to be looking for this certain information for a very lengthy time. Thank you and good luck.

    • October 10, 2012 at 12:21 AM

      I’m glad you’ve found it useful! Thank you!

  1. No trackbacks yet.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: